
Every August the same stress lands in a pastor's inbox. The nursery is short. The parking team needs bodies. Someone has to run kids' check-in before the fall ministry campaign launch, and the list of empty slots is a lot longer than the list of people who've said yes.
So we do what feels natural. We stand up and beg. We print the sign-up sheet, announce the gaps, and hope enough hands go up to keep the machine running one more season.
I understand the instinct. But after years of leading a church, I became convinced that this is exactly the wrong place to start.
Don't start with the empty slot
Most churches recruit the same way. We look at the org chart, find the holes, and go hunting for warm bodies to fill them: We need more Sunday school workers, so go get some. We're down three greeters; who's available?
I call that the institutional approach, and it treats people like interchangeable parts. The program comes first, and the person exists to keep it running.
Here's the problem: When you start with the slot, you'll always be short, and the people you talk into serving rarely last. They said yes to plug a gap, not to answer a calling. By spring they're burned out, and you're back to begging.
Start with the person instead
At Saddleback we flipped the question. Instead of asking, "How do we fill this slot?" we asked, "How has God made this person?"
We interviewed people for ministry based on what we called their SHAPE (spiritual gifts, heart, abilities, personality, and experiences). Paul put it this way: "Try to have a sane estimate of your capabilities by the light of the faith that God has given you" (Romans 12:3 PHILLIPS).
That was the step I got most excited about, because almost nobody was doing it. We weren't there to plug a program; we were there to help a person discover what God had already built them to do.
Make that one shift, and everything about recruiting changes. Now you're looking at a room full of ministers who simply need help finding where they fit.
A gift is never for the one who holds it
When you help people find their SHAPE, you're not just solving a staffing problem; you're handing them a purpose.
"Each one, as a good manager of God's different gifts, must use for the good of others the special gift he has received from God" (1 Peter 4:10 GNT). Notice who the gift is for. It isn't for you; it's for the other person.
That's why someone serving in their SHAPE almost never burns out the way a slot-filler does. Doing the very thing God wired you to do fills you up even as it pours out to everyone around you.
The ministries you'd never have planned
There's a payoff I didn't expect. Give people room to serve out of their SHAPE, and they'll start ministries you never would have dreamed up.
I'll tell you the truth: I didn't start most of Saddleback's ministries. They were launched by people in our church who felt called by God to meet a need they saw. My job, and my staff's job, was to help those leaders succeed.
If I had only recruited people into the slots I could see, we would have missed most of what God wanted to do. Your church is no different. The person you're about to guilt into the nursery may be carrying a ministry you can't even picture yet.
Keep the real goal in front of you
In a busy season it's easy to forget why we do any of this. The point was never to keep the programs staffed. The goal is to develop disciples, and the programs are just tools that help us do it.
So before you print the sign-up sheet this fall, ask a different question. Don’t ask, “Who can fill this?” Instead, ask, “Who has God already shaped for this, and how do I help them find it?”
Fill your slots with people who were made for them, and you won't just survive the fall. You'll build something that outlasts the season.